The clubhouse is located at 1020 Ogelthorpe Ave

and is available for rental during these hours:
Sunday - Thursday: 10am - 10pm
Friday and Saturday: 10am - 1am

The clubhouse is available for rental on holidays

if a board or committee member is available to open it.

How To Request the Clubhouse

1. Check the clubhouse calendar for availability.
   
2. Fill out the clubhouse request form below.
   
3. The Logistics committee will contact you about your reservation.
   
4. Wait for an e-mail confirming the acceptance of your reservation.  (Please allow up to 2 weeks for the Logistics committee to access all requests and respond with acknowledgements of receipt)
   
5. If your date is accepted, please check to be sure the correct information is entered into the calendar below.
   
6. Download, review and print the Clubhouse Rental Agreement.
   
7. Sign and date the agreement, and attach a $100.00 check for your damage deposit to the address indicated on the rental agreement.
   
8. You may either mail the paperwork, or drop it off at the drop box located on the front of the clubhouse. 
   

If you experience any problems with the reservation form, have questions or need to cancel a reservation, please contact us.

Cancellations
To cancel an existing reservation please contact us as soon as possible. Failure to give at least seven days notice may result in forfeiture of your damage deposit. Failure to show up at the clubhouse on the day of your reservation without notice will result in forfeiture of your damage deposit.

There's no charge to rent the facility but we do require a damage deposit that will be returned to you within thirty days of your rental provided you meet the terms of the rental agreement.
To request the clubhouse your association dues must be current and we must receive your signed copy of the rental agreement and damage deposit within fifteen days of the date that we approve your reservation request. You must request the clubhouse at least three weeks in advance but you may not request the clubhouse more than three months in advance.
Our ability to approve your request depends on the availability of a board or committee member to open the clubhouse on the day of your event. Please understand that our board and committee members are unpaid volunteers with lives, jobs and obligations to their families. They must adjust their schedules to accommodate rentals. If no board or committee members are available to open the clubhouse on a requested date then we must reject the request.

Clubhouse
In addition to hosting board meetings and social events for the neighborhood, the clubhouse also serves as a place for our members to hold gatherings of their own.

The clubhouse has everything needed to host your next gathering!

• Folding chairs / Rectangular tables
  
• Handicapped-accessible entrance and (2) restrooms
  
• Water Fountain
  
• Kitchenette with a sink, refrigerator, and microwave
  
• Large drip coffee maker (Coffee, filters, cups and mixers supplied)
  
• Movie theater style popcorn maker (popcorn included)
  
• Wifi, Cable and DVD Player
  

Rules, Obligations, Covenants and Conditions Precedents:
a. As a condition precedent to this Agreement, the Renter's Association Dues must be current.

b. Maximum occupancy of the Clubhouse is 80 people.Renter will not allow occupancy limit to be exceeded.

c. All functions occurring Sunday through Thursday must be concluded by 10:00 p.m. All functions occurring Friday through Saturday must be concluded by 1:00 a.m. This includes clean-up time. Failure to vacate the Clubhouse by the applicable time will result in the forfeiture of the Damage Deposit.

d. Loud activities, including music, must be kept to a reasonable level and not be heard by the surrounding homes.

e. No gambling or fundraising of any sort is allowed in the Clubhouse.
f. No smoking is allowed in the Clubhouse or on the Clubhouse premises.
g. Pets, bicycles, skateboards and skates are not allowed in the Clubhouse.
h. All guests of the Renter shall maintain appropriate attire at all times.
i. In the event there are minors (under the age of 18) present at the function, Renter must maintain aratio of one adult for every nine minors.
j. SGHOA is not responsible for any lost, stolen or damaged personal property.
k. Renter agrees not to access or allow his/her guests to access the cabinets in the Clubhouse.
l. Renter agrees not to allow open flames to be used at the Clubhouse with the exception of cake candles.
m. Renter agrees not to display any advertisements outside the Clubhouse
n. Renter agrees not to violate any local, city, state or federal laws of any nature.
o. Renter agrees not to move any Clubhouse furniture outside.
p. Renter agrees not to use duct, packing, masking tape, tacks or nails on or in the Clubhouse.
q. Renter agrees not to perform or permit any practice which may cause a nuisance to the surrounding homes.
r. Renter agrees not to allow any rubbish, waste materials or other products to accumulate upon the premises.
s.The following cleaning is required at the conclusion of the rental period:

• i. Bag all trash and remove from clubhouse.
  
• ii. Place clean liners in all trash receptacles.
• iii. Return all furniture to its original location
• iv. Clean refrigerator, microwave and coffee pot, and any other appliance present in the Clubhouse.
• v. Sweep, mop, vacuum Clubhouse.
• vi. Wipe down all walls/ceiling as necessary.
  
  

1020 Ogelthorpe • Normal, Illinois • 61761